ConferExpo — Your space for professional events
ABOUT US
ConferExpo is your reliable partner in organizing conferences and professional events. We handle all aspects of event management and technical support, ensuring seamless execution at every stage of preparation and implementation.
Since 2019, we have been creating events that not only impress but also strengthen business connections, enhance efficiency, and open new opportunities for growth.
Our values:
• Flexibility and adaptability
• Reliability and confidentiality
• Professionalism and creativity
• Focus on results
CONFERENCES and EVENTS
PRESENTATION OF THE NATIONAL GUIDING FRAMEWORK ON STANDARDS AND REGULATION FOR GREEN RECOVERY OF UKRAINE
DELIVERY OF AWARENESS RAISING EVENTS AND AN EXPERT GROUP MEETING ON FAIR AND ENVIRONMENTALLY SUSTAINABLE PRODUCTION AND TRADE ALONG VALUE CHAINS FOR KEY EXPORT PRODUCTS OR SECTORS UKRAINE
PROVISION OF SERVICES FOR SURVEY OF SUPPLY CHAINS IN POST-CONFLICT CONDITIONS IN UKRAINE
OUR SERVICES
Conferences
Venue rental and preparation: Selection of an appropriate hall or conference center with necessary equipment (projector, screen, sound system, microphones).
Technical support: Provision of video and audio recording, online broadcasting (Zoom, YouTube), IT support.
Participant registration: Online registration, creation of badges, participant data management.
Coffee break and catering: Organization of coffee breaks, lunches, receptions, including menu selection and service
Marketing support: Development and promotion of the event website, invitation distribution, promotion on social media.
Participant transportation: Organization of transportation for participants (transfers from airports, hotels).
Translation services: Simultaneous or consecutive interpretation for participants.
Souvenirs and promotional materials: Development and printing of programs, notebooks, pens, and gift sets for participants.
Seminars
Seminar program preparation: Development of the topic, selection of speakers and trainers, creation of a schedule.
Technical equipment: Provision of necessary presentation equipment (projector, flip chart, microphones).
Communication organization: Managing Q&A sessions, creating interactive panels for participants.
Work with materials: Development and printing of handouts, methodical manuals.
Participant certification: Issuing certificates for seminar completion.
Training
Selection of trainers and specialists: Invitation of qualified experts to conduct the training.
Training program development: Defining key topics, tasks, and goals, adapting them for the target audience.
Practical training: Organization of practical exercises, role-playing games, and simulations.
Performance evaluation: Pre- and post-training knowledge assessment of participants, certificate issuance.
Feedback management: Gathering and analyzing participant feedback to improve training quality.
Workshops
Interactive program: Designing a workshop program focused on interactivity, group work, and idea exchange.
Event moderation: Hiring moderators and facilitators for effective workshop sessions.
Equipment and materials: Providing necessary equipment, including laptops, flipcharts, markers, and other tools for practical tasks.
Group work organization: OCoordinating group work, providing collaboration tools (brainstorming platforms, planning boards).
Final presentations: Support in preparation and delivery of group work results.
Online and hybrid events
Virtual event platforms: Selection and setup of platforms for online events (Zoom, Microsoft Teams, Webex, Hopin, etc.).
Technical support for broadcasts: Ensuring high-quality video and audio broadcasts with multiple cameras, virtual breakout rooms, and event recording.
Participant tech support: Providing technical assistance to speakers and participants before and during the event (platform access, setup help).
Webinar creation: Development and execution of interactive webinars with participant communication, Q&A, and polls
ADDITIONAL SERVICES RELATED TO HOLDING CONFERENCES
Event promotion and PR
Marketing campaigns: Creating and running a marketing campaign to attract participants (contextual ads, social media targeting, email marketing).
Media relations: Preparing press releases, organizing interviews with key speakers, media outreach.
SMM support: Managing social media accounts for the event, content creation, posting news and announcements.
Event branding and promotion: Developing event logos, design, and visual branding for all materials.
Participant management and support
Participant logistics: Organizing accommodation, hotel bookings, transfers, visa processing for foreign participants.
VIP guest services: Personalized services for VIP guests (welcome packages, private transfers, exclusive registration).
Post-event activities: Collecting participant feedback, analyzing event results, preparing attendance reports.
Event design and decoration
Venue design: Creating thematic event designs (stage setup, registration area, photo zones, banners).
Hall decoration: Selecting and arranging decorative elements, flowers, furniture according to the event concept.
Video content creation: Development of presentations, video clips, and slideshows to be showcased at the event.
Interactive activities
Virtual booths and exhibitions: Designing virtual or physical booths where participants can display products or services.
Live polls and surveys: Organizing interactive polls and surveys, gathering data and opinions from participants.
Networking: Organizing networking sessions for participants to connect and establish business contacts.
Security and control services
Access control: Setting up an entrance control system (accreditation, electronic tickets, identification wristbands).
Safety measures: Providing security at the event, ensuring compliance with sanitary norms, COVID-19 safety measures.
Medical support: Presence of medical staff, setting up disinfection stations, temperature checks for participants.
Speaker and guest support
Speaker support: Assisting with presentation preparation, providing presentation materials, conducting rehearsals.
Guest expert coordination: Coordinating guest arrivals, ensuring comfortable conditions for speeches, personal communication before and after the event.
Cultural and entertainment organization
Post-event activities: Organizing post-event activities for participants, such as gala dinners, concerts, or excursions.
Entertainment program: Inviting artists, DJs, and organizing entertainment shows for participants.
Analytics and reporting
Data collection and analysis: Gathering data on participant activity, analyzing engagement, session attendance.
Final report preparation: Creating a detailed report with analytics, conclusions, and recommendations for the client based on the event results.
OUR CLIENTS
OUR PARTNERS
CAREER OPPORTUNITIES
Position: Conference Organizer (Country Representative)
We are seeking an experienced and driven Conference Organizer to join our team as a Country Representative. This role requires a proactive professional with a strong track record in conference organization and client relations. If you are passionate about the events industry and thrive in a dynamic environment, we invite you to apply.
Key Responsibilities:
Proficiency in English: Exceptional command of English for professional communication and client interactions.
Experience: Minimum of 5 years in conference management, with a demonstrated ability to manage large-scale events.
Revenue Generation: Drive revenue through delegate sales, sponsorships, and event sales.
Client Relations: Acquire new clients, foster strong relationships with existing clients, and ensure their ongoing success and satisfaction.
Sales Planning: Develop and execute monthly sales plans, provide weekly updates, and create accurate sales forecasts.
If this opportunity aligns with your career aspirations, please send your resume to:
Email: office@conferexpo.com or nlukianova@ipg.llc
